Communications, Marketing and Public Affairs Associate (Washington, D.C)

Reports to: Vice President-Operations

Based in: Washington, D.C

Role Summary

The Communications, Marketing and Public Affairs Associate position is based in Washington, DC, and serves as the gatekeeper for internal and external communications for the US-ASEAN Business Council. The successful candidate will develop and implement effective communications plans and deliverables in support of external and internal communication goals for the organization to ensure that its programs and priorities are accurately and effectively promoted, explained and represented. S/he will monitor media/press in Southeast Asia and internationally for mentions of the Council or areas which may affect Council positions, and act as the primary point of contact for requests from the media, and will bear the responsibility for collaborating with Council staff in Washington and throughout Southeast Asia on the development of press release drafts and other materials of both a proactive and reactive nature, including digital and social media communications. S/he will be responsible for a monthly newsletter from the President to members. In addition, s/he is expected to develop contacts with key media representatives covering the trade, international affairs and Southeast Asia beats, academics and think tank leaders in Washington, DC and beyond. S/he will also assist and support the planning, preparation and execution of major events at the Council, and will devote a portion of time to providing support to the membership team’s goals of expanding the Council and assisting in the retention of current Council members, potential upgrades and recruitment of new members. The Associate must be highly organized, possess extreme attention to detail and be able to handle multiple tasks at the same time. S/he must also be able to handle confidential material in a professional and responsible manner.

Responsibilities

  • Develop and implement media, communications and public relations strategies for the Council
  • Act as the chief media liaison for the Council
  • Remain abreast of current issues that affect the Council’s programs and efforts
  • Evaluate current events and media reports in the United States and Asia Pacific that may impact the work of the Council
  • Provide ideas and advice on media opportunities
  • Oversee and manage the creation and development of the Council’s public organs, including the President’s Newsletter
  • Oversee the crafting of messages that the Council should convey in its public communication as well as internal communications to staff, members and the Board of Directors
  • Ensure that the website contains accurate data is kept up to date and coordinate with the website team to develop ways to enhance attraction to the website
  • Arrange and manage logistics for press availabilities for Council officials
  • Provide marketing strategies for promoting the Council’s work and building its brand, social media attention and website traffic
  • In coordination with the Membership Team, support efforts to strengthen membership retention and new member development
  • At all times, maintain a level of professionalism that protects the Council and its interests, especially in the handling of confidential information
  • Other areas as may be assigned, including support for press and logistics for Council events in the United States, including the annual Gala, the annual UN General Assembly week in New York, the Ambassadors’ Tours and Trade Ministers’ Roadshow as appropriate, as well as other events.

Qualifications

  • 1-3 years of work experience in communications, public affairs and/or media relations role
  • Bachelor’s degree from an accredited university or college in journalism, public relations, English or a closely related field preferred, including strong academic credentials. Graduate level education in these areas is a plus.
  • Exposure to and experience with American companies is preferred
  • A minimum requirement for this U.S.-based position is the ability to work legally in the United States on a permanent basis (U.S. citizen, U.S. Permanent Resident, or Qualifying Asylee/Refugee)
  • Must be extremely organized and detail-oriented
  • Must have excellent verbal and written skills, including editing and proofreading
  • Must have solid understanding of print, broadcast and online/social media
  • Must be able to professionally interact with executives and government officials from support staff to CEOs, Presidents and Prime Ministers
  • Must be willing to work outside of normal business hours as Council has offices in Southeast Asia and often does conference calls, including staff calls in evenings and early mornings
  • Must be able to work independently and meet deadlines
  • Must be proficient in Windows Office software including Word, Excel, Outlook and PowerPoint
  • Must be adept at Internet use and search
  • Must have experience in strategizing and composing public communications such as press releases and statements
  • Must be able to handle multiple demands at the same time and work ahead of deadlines and anticipate problems and challenges
  • Must be able to function in a fast-paced environment.
  • Must be a team player and a good motivator, interested in helping to keep team spirits high while under deadline pressure
  • Must be able to handle confidential information professionally
  • A knowledge of the U.S. government, ASEAN and/or the countries of Southeast Asia a plus.

Application Procedures

Interested parties should send a cover letter and resume to jobs@usasean.org